Published: September 14, 2017
Location
Job Type
Category
Salary
$10-13/Hr

Description

Office Assistant  (12941) URGENT

Job Description

Seeking a Part-Time Office Assistant for a software development client to support the leadership team, manage the office needs, and reconcile expenses.

Duties:

  • Maintain organization chart (make changes accordingly)
  • Create and distribute the Labor Analytics Maintenance Revenue Report
  • Maintain Customer Satisfaction (CSAT) Trends for the Labor Analytics Support Team
  • Track a list of expenses incurred by month to ensure expenses are reconciled properly in the MasterCard tool
  • Pay invoices and renew maintenance contracts, as needed
  • Maintain and audit the badge report monthly and ensure access is removed for any employees that should not have access and granted to those that should have access
  • Check office admin voicemails and Outlook e-mails throughout the day
  • Deliver all incoming mail and packages
  • Handle all outgoing mail including shipments via UPS/FedEx
  • Maintain all receipts for purchases for office equipment, supplies etc
  • Generate PO’s for required services/purchases
  • Update the office calendar and accept/deny requests when conflicts arise
  • Request badges for new hires and ensure replacement badges are ordered as needed
  • Request temporary access for employees that are not assigned to the Tampa office but are using the facility for meetings or brief stays
  • Order lunches and make dinner reservations, when requested
  • Act as the office liaison to the building leasing office including sending notifications, communications about events/activities and submit work orders to them. Additionally, report status of work orders to management
  • Prepare, organize and maintain the appearance of the office for guest and employees
  • Re-fill snacks and supplies
  • Ensure fax, copy and printing machines have toner and paper
  • Order office supplies as needed and requested; Ensure conference room is equipped with everything needed (projector, pens, dry erase markers, etc.)
  • Clean refrigerator, microwave and toaster oven

 

Requirements:

  • Prior experience supporting leadership with administrative needs
  • Proficiency in MS word, excel, power point, and outlook
  • Experience with Adobe Reader
  • Ability to interface with all levels of the organization
  • Ability to maintain confidentiality
  • Excellent communication skills
  • Must have experience working independently and with little to no supervision
  • Ability to dependably work Monday through Friday

 

Education:

  • High School Diploma or GED

 

 

About the Company

The company is a global leader in software solutions that enable organizations to control labor costs, minimize compliance risk, and improve workforce productivity. Tens of thousands of organizations in 60 countries — including more than half of the Fortune 1000® — use the company’s time and attendance, scheduling, absence management, HR and payroll, hiring, and labor analytics applications. They offer a relaxed work environment with a flexible schedule.  EOE Employer.

 

 

Pratt, Brown & Associates, LLC is committed to creating a diverse environment and is proud to be an equal opportunity employer.  If this position does not meet all your requirements, we welcome you to contact us with your resume.  We have additional opportunities that may not be listed and we would be happy to match your skills with other available jobs.  Please e-mail us your resume with your salary requirements to recruiting@prattbrown.com.  We look forward to helping you find a job opportunity that best fits your needs.

 

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